How to Record a Document with the Orange County Recorder
Recording puts a deed, declaration, or other instrument into Orange County's Official Records, the index title companies, lenders, and courts rely on. Here's the actual office, current fees, and how to file.
Orange County's recorder function is the Official Records Department inside the Orange County Comptroller, at 109 E. Church Street, Suite 300, Orlando. Recording costs $10.00 for the first page and $8.50 per additional page under Fla. Stat. §28.24, with the first four names on a document indexed free of charge. Most e-recorded documents are recorded same-day during regular business hours.
Why a deed or declaration needs to go on the public record
A notarized deed or affidavit is valid between the parties once properly executed. Recording is the separate step that places it into Orange County's Official Records, the searchable index title companies, lenders, and courts use to confirm ownership and check for liens. Fla. Stat. §28.222 designates the clerk of the circuit court (here, the elected Comptroller) as the ex officio recorder; Orange County's Official Records Department is at 109 E. Church Street, Suite 300, Orlando, FL 32801.
I notarize the signatures and confirm the document has what's needed for recording, but submitting the document is a separate step the signer, their attorney, or their title company completes directly with the Comptroller's office.
Orange County recording fees and documentary stamp tax
Current fees, e-recording vendors, formatting requirements, and cited authorities for the Orange County Recorder are in the "Orange County recording office & requirements" section below, sourced live from the county-recording registry.
How to record a document with the Orange County Recorder
Confirm the document meets Florida's recording requirements: original signature, complete notarial certificate, legibly printed witness names with post-office addresses (effective January 1, 2024), and a preparer's name and return address on a deed.
Calculate the fee, adding the page-count fee and any indexing fee for names beyond the first four (which are free), plus documentary stamp tax if the document is a deed, mortgage, or note.
Choose your filing method: in person at 109 E. Church Street, Suite 300, Orlando; by mail to PO Box 38, Orlando, FL 32802; or e-recording through one of Orange County's approved vendors — most e-recorded documents are recorded same-day when submitted during regular business hours.
Pay the recording fee and any documentary stamp tax at submission.
Receive your recorded document back stamped with the official book/page or instrument number confirming it's part of Orange County's Official Records.
What EMC does not do
I notarize the signatures on the document and confirm it carries what's required for recording, but I don't submit filings to the Comptroller's Official Records Department and I don't determine whether a specific transfer or transaction is legally sufficient. That review belongs to the closing agent, title company, or the parties' own attorney.
I am not an attorney licensed to practice law in the State of Florida, and I may not give legal advice or accept fees for legal advice.
Orange County recording office & requirements
Orange County Comptroller — Official Records Department
109 E. Church Street, Suite 300, Orlando, FL 32801. Mail: Official Records, PO Box 38, Orlando, FL 32802.
Recording fees
| Item | Amount |
|---|---|
| First page | $10.00 |
| Each additional page | $8.50 |
| Indexing, each name over four | $1.00 |
| indexing_notes | First 4 names free of charge. |
| Documentary stamp tax, deeds (per $100) | $0.70 |
| Documentary stamp tax, notes/mortgages (per $100) | $0.35 |
Statutory basis: Fla. Stat. §28.24 (recording fee schedule), Fla. Stat. §28.222(1) (clerk as county recorder), Fla. Stat. §201.02 (documentary stamp tax, deeds). Confirm current figures with the recorder's office before finalizing a closing statement.
E-recording
This office accepts electronic recording (e-recording) through approved third-party vendors.
- CSC (Corporation Service Company)
- eRecording Partners Network (ePN)
- Simplifile
- Hopdox
- Record Nation
- Deeds.com
- eRecordingUSA
Documents typically recorded same-day if submitted during regular business hours.
Formatting requirements
Fla. Stat. §695.26 statewide rule. 3x3 in. top-right corner on first page confirmed directly via occompt.com subdomain; the primary FAQ page defers to the statute rather than restating detail.
- A 3-inch by 3-inch space at the top right-hand corner on the FIRST page is reserved for clerk use (recording stamp).
- A 1-inch by 3-inch space at the top right-hand corner on EACH SUBSEQUENT page is reserved for clerk use.
- Names of each person who executed the instrument must be legibly printed, typewritten, or stamped immediately beneath the signature; same requirement applies to witnesses, notaries, preparers, and grantees where applicable.
- Effective January 1, 2024 (2023 amendment): each witness's name AND post-office address must be legibly printed/typewritten/stamped on any instrument conveying, assigning, or encumbering real property — an email address does not satisfy this.
- Standard document page size is capped at 8.5 x 14 inches; larger instruments (plats, condominium exhibits) are recorded under a different, higher fee tier by most clerks.
- Exemptions from §695.26 formatting: instruments executed before July 1, 1991; court decrees; instruments executed outside Florida; wills; plats; documents prepared by public officers other than notaries.
- A clerk's failure to comply with §695.26 (e.g., recording a noncompliant document) does NOT impair the validity of the recordation or the constructive notice it gives — the requirement binds the preparer/submitter, not the legal effect of recording.
Additional detail (1-inch margins, 8.5x14 cap, 9-point font, black ink) found only via search-engine-summarized content, not an independently confirmed direct fetch — flagged provisional pending a follow-up direct read of the specific occompt.com recording-requirements page.
Verify before relying on this
Formatting sub-details beyond the core 3x3 rule are search-snippet-sourced, not directly fetched — recommend one more direct-URL confirmation pass before citing the 9-point-font/black-ink detail as county-specific. Verify the current e-recording vendor list and any figures above directly with the Orange County Comptroller — Official Records Department before relying on them for a filing.
Authority citations
- https://www.occompt.com/187/Recording-Fees
- https://www.occompt.com/161/Official-Records
- https://www.occompt.com/170/Deed-Recording
- https://www.occompt.com/168/Erecording
- https://www.occompt.com/363/Official-Records-FAQs
- https://perry.occompt.com/comptroller/or/general/deedreq/
- https://floridarevenue.com/taxes/taxesfees/Pages/doc_stamp.aspx
Last verified 2026-07-13 (county_confirmed_fees; doc_stamp_rate_indirectly_verified (Orange's Service-Fees PDF and fee calculator did not render text on fetch; rate carried in from FL DOR)). I am not an attorney licensed to practice law in the State of Florida, and I may not give legal advice or accept fees for legal advice.
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Frequently asked questions
Where do I physically go to record a document in Orange County?
The Official Records Department is at 109 E. Church Street, Suite 300, Orlando, FL 32801. You can also mail your document to PO Box 38, Orlando, FL 32802, or submit it electronically through an approved e-recording vendor.
How much does it cost to record a one-page deed in Orange County?
Recording the first page costs $10.00 under Fla. Stat. §28.24, plus documentary stamp tax at the standard statewide rate. Indexing the first four names on the document is free; additional names are $1.00 each.
How fast does Orange County record an e-recorded document?
Documents are typically recorded same-day if submitted electronically during regular business hours, though this depends on office volume and isn’t a guaranteed turnaround.
Are there additional Orange County formatting rules beyond the statewide 3x3-inch rule?
Orange County's site references additional detail (margins, font size, ink color) beyond the core §695.26 3x3-inch reserved-space rule, but that detail was sourced from a search summary, not an independently confirmed direct page fetch at time of writing — confirm current formatting specifics with the Comptroller's office before a large filing.
Does the notary who signs my document also record it in Orange County?
No. Notarization and recording are separate steps. I complete the notarization and confirm the document meets recording requirements; you, your attorney, or your title company submits it to the Comptroller’s Official Records Department.
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